1. Application must be complete no later than June 30th, to guarantee your space.
NO REFUNDS WILL BE ISSUED!
To withdraw you must have a life altering circumstance that would affect your ability to conduct business. Each case will be reviewed and processed with decision rendered within 30 days of your request.
2. Vendor must only occupy the contracted area/space. Additional space will require an additional fee. Use of a personal table or any other items that exceed the allotted space shall also incur additional costs.
The vendor shall abide by the prescribed vending Hours of Operation, including special called times. Vendor will set up in assigned spaces during designated times and notify the Vendor Committee of estimated time of arrival. Spaces should not be changed or rearranged without the expressed permission of the Vendor Committee.
No Exhibitor shall reassign, sublet, or share the allotted exhibit space. The Vendor Committee Chairperson and the authorized representatives reserve the right to request modification of any exhibit.
3. Vendor agrees to use contracted space for lawful purposes only and as approved by the Vendor Committee. Vendor shall conform to all local, state, and national laws, ordinances and regulations. Posting and/or distribution literature, samples and/or souvenirs are permitted only within IBW’s contracted space.
4. All materials, products or merchandise must be sold in the area designated for vendor and not from hotel rooms, dining and public areas, etc. The hotel has the right to ask violators who operate outside the contracted space to leave the premises.
5. Vendor has the right to contact the hotel’s sales department and request equipment needs outside the scope of this contract with IBW. Vendor shall pay for these requested additional items and notify IBW of these requests.
6. International Bible Way is not liable for any damages or destruction of any vendor property, theft, or injuries suffered by vendor employees. All claims for any such loss, damage, destruction or injury is expressly waived by the vendor and employees thereof.
7. IBW will make reasonable accommodations to return all funds if the conference is canceled due to an act of God or U.S. national or state emergency, to include strike, epidemic or cause beyond the normal control of the IBW.
8. The Vendor Committee will admit vendors based on space availability and acceptance of proposed goods and services.
All applications are subject to review. The Vendor Committee reserves the right to refuse vending space applicants and reject the proposed distribution of goods and services. A previously approved application may be overturned should the committee learn of derogatory vendor information that conflicts with the values of IBW.
Only on the basis of an application cancellation due to an overturned decision, the Committee will return any deposits made by the applicant. Cancelled applications due to non-compliance of terms set forth elsewhere in the application shall not warrant a refund.
9. International Bible Way is not responsible for vendor sales. No refunds or discounts will be given due to a negative return on investment.
10. Any vendor who violates any these policies will be asked to leave the premises without refund.
